Last Updated: 25th July 2020
- This document sets out the Terms and Conditions (T&Cs) governing attendance at Beyond The Woods Festival 2021 (The Festival, The Event).
- The T&CS are set out by Beyond The Woods Festival LTD (Us, We, Our, The Promoter), who are responsible for running and organising the event. The Promoter is registered at 15 Newland, Lincoln, Lincolnshire, UK, LN1 1XG
- The Promoter reserves the right to change or amend these T&Cs at any time, and for whatever reason.
- The T&Cs are applicable to anybody attending The Festival (Attendees, You, Your) at any time. By either purchasing a ticket, or choosing to attend The Festival in any capacity, you agree to abide by these T&Cs, and any changes to the T&Cs which We may subsequently introduce.
- If you have questions, or are unsure as to the effect of any of the T&Cs listed, you should contact The Promoter via The Festival’s official website: https://beyondthewoods.co.uk/contact, or in writing.
Date, Time, Venue
- The Festival will be held at Stourton Woods, Baumber, Horncastle, Lincolnshire, LN9 5NL (The Site).
- The Festival shall take place from Thursday 5th August – Sunday 8th August 2021.
- Attendance on Thursday 5th August is by invitation only. Tickets for admission will not be valid on this day.
- Ticket-holders will only be admitted to The Festival at the following times (see ‘Tickets, Wristbands and Admission’):
- 1pm – 9pm, Friday 6th August
- 10am – 6pm, Saturday 7th August
- No bags may be brought onto the festival site between the hours of 23:00 – 08:00.
- With the exception of accredited persons, attendees are required to have vacated The Site by 12:00 on Sunday 8th August.
At various points throughout these T&Cs we reference a requirement to inspect Accepted Identification.
Accepted identification is defined as follows:
- A valid UK driving licence
- A valid passport
- Any other form of photographic identification bearing the PASS hologram
These are the forms of identification which The Festival will accept as proof of age or identity. No other form of identification will be accepted.
- The billed artists and attractions may be subject to change without notice.
- With the exception of mobile phones, any devices with photographic, videographic or audio-recording capabilites are permitted only with the express, written permission of The Promoter. Where permission has not been granted, such devices must be surrendered to security staff.
- Any images video, or audio recordings captured at The Festival must be for personal, non-commercial use only, except where the person capturing the material has been issued with a licence by The Promoter. In the event that the Attendee has not been issued with a licence, and any such material captured by them is subsequently used for commercial purposes, the Attendee agrees to pay The Promoter for the cost of a commercial licence, at a price determined by The Promoter.
- Attendees consent that their likeness, whether actual or simulated, may be included free of charge within any photography, audio or visual recording to be used by The Promoter for any purpose and at any time.
- Any goods or products bearing the festival’s logo may only be brought onto site with the permission of The Promoter. Where permission has not been granted, such goods/products must be surrendered to security staff.
- Nobody is permitted to trade, exact business or carry out any manner of promotional activity On Site without a licence from The Promoter.
- Tickets should be purchased from the festival’s official ticketing partners. You should not purchase tickets from elsewhere, and The Promoter offers no guarantee that tickets purchased from unauthorised retailers will be valid for The Event.
- Pets or animals may not be brought onto site, with the exception of working or assistance animals such as guide dogs.
- Attendees are advised that excessive exposure to loud music may cause damage to their hearing.
- Attendees are advised that some performances may make use of strobe lighting, lasers, smoke machines and/or special effects.
- The use of drones or similar equipment on or near The Site is prohibited, unless the operator has the express written permission of The Promoter.
- Attendees are required to dispose of litter using the facilities provided.
- When going to the toilet, attendees are required to make use of the facilities provided.
- Attendees are advised that some performances at The Festival may feature strong language.
- Attendees are advised that they are solely responsible for the safety of their own possessions whilst at the festival. The Promoter cannot be held responsible for any theft, loss, or damage which may occur to Your belongings.
- Full or partial refunds of tickets and/or premium camping upgrades will only be considered in the event that The Festival is cancelled, or in circumstances deemed exceptional by The Promoter.
- Refunds should be requested from the point of purchase, no later than 23:59 on 8th November 2020.
- Any booking fees charged by The Festival’s ticketing partner(s) are subject to their own terms and conditions, and are not refundable by The Festival.
- In the event that The Festival is cancelled, an cannot continue, the amount of money refunded will be determined according to the time of cancellation:
- Before 20:00, 6th August 2021 – 100% of face value
- Before 02:00, 7th August 2021 – 75% of face value
- Before 16:00, 7th August 2021 – 50% of face value
- Before 20:00, 7th August 2021 – 25% of face value
- Before 23:00, 7th August 2021 – 10% of face value
- No refunds will be issued if the event is cancelled after 22:59 on Saturday 7th August
Tickets, Wristbands and Admission
- Tickets for The Festival may not be resold, except using The Festival’s official resale partner, in accordance with that resaler’s own terms and conditions. At the time of writing The Promoter has not engaged an official resale partner.
- Tickets or wristbands which are purchased from unauthorised sources will be rendered invalid, and entry will be refused.
- Tickets and wristbands will remain the property of The Promoter until 12:01 on Sunday 8th August 2021.
- The Promoter will only issue duplicates for lost, stolen or damaged tickets or wristbands at their discretion. Attendees are advised that lost, stolen or damaged tickets or wristbands may result in their being unable to access, or being removed from, The Event.
- Tickets cannot be used as part of any marketing, media or sales promotion without the express written consent of The Promoter.
- Upon first entering the site, ticket-holders must exchange their tickets for a wristband.
- Persons found not to be in possession of a valid wristband will deemed to have entered the site in an unauthorised fashion, and will be asked to leave or evicted.
- Additional tickets are required for access to some premium camping areas, including by anyone who wishes to camp in a live-in vehicle, such as a campervan or caravan.
- All under 16s must be accompanied by an adult ticket holder, who is aged 18+, at all times.
- Children aged 16 or 17 may attend the festival unaccompanied, but must have the permission of their parent or legal guardian.
- Children aged four years old or younger are admitted free, but parents/guardians must obtain a free under 5s ticket on their behalf. Under 5s who do not have a ticket will not be admitted.
- Adult (18+) wristbands will not be issued to anyone who cannot prove that they are aged 18 or over with Accepted Identification.
- The festival will operate a Challenge 25 policy at any stall or outlet where age-restricted products, such as alcohol, are available. As such, any person whom staff consider to be aged 25 or under will be asked to prove that they meet the relevant age restriction with a form of Accepted Identification. Where they are unable to do so they will not be served.
Security And Eviction
You may be body and/or bag searched upon entering, leaving or whilst on The Festival Site.
The Promoter reserves the right to refuse admission to, or evict, any attendee under the following Eviction Circumstances:
- Not being in possession of a relevant ticket or wristband.
- Engaging in, or having engaged in, illegal activity.
- Anti-social or offensive behaviour.
- Throwing objects in the direction of people.
- Starting fires of any kind, except where the fire is contained within a purpose-built device, such as a portable BBQ, for the purposes of cookery, or the Attendee is a designated steward at an official Festival campfire.
- Fuelling any fires in any fashion which could be considered dangerous or inappropriate.
- Possessing a banned item (see Banned Items).
- Breaching any other Terms And Conditions Of Entry.
- Preventing Festival emergency or security staff from responding to a situation.
- Any behaviour with leaves The Promoter, their contractors or staff liable to prosecution or is not conducive to maintaining a safe environment.
- Encouraging others to engage in any of the Eviction Circumstances by incitement.
Attendees who are evicted will be removed from site according to the following procedure:
- Evicted persons will be interviewed by a member of security staff. They will have their personal details recorded in a database, along with a photograph, a reason for their eviction and the date and time of their eviction.
- Evicted persons will be given the opportunity to make one telephone call in order to make contact with family or friends on site, free of charge.
- Evicted persons will not be permitted to return to site in order to collect their belongings, and The Promoter will not be responsible for ensuring that their belongings are returned to them.
- Evicted persons will have their wristbands removed in order to prevent them from re-entering The Festival.
- Evicted persons must leave site by one of the following means:
- By driving home, where security staff are satisfied beyond any doubt that they are in a fit state to do so.
- By being collected by a friend or relative from the Red Gate.
- By being collected by a taxi from the Red Gate, at their own expense.
- By being transported, with their consent, by a member of security staff, to a bus stop in the nearby town of Horncastle.
- Evicted persons will receive a letter detailing the process of their eviction and the reason(s) for it.
The following items are not permitted be be brought On Site:
- Aerosols over 250ml
- Amounts of food, drink or tobacco products which are considered excessive for personal consumption
- Gas canisters over 2.7kg
- Generators, where they are not a permanent fixture in a campervan or caravan
- High-visibility clothing
- Illegal items or substances including drugs, or items involved in their preparation
- Laser equipment
- Legal highs including nitrous oxide
- Petrol burners
- Sky or ‘Chinese’ lanterns
- Sound systems
- Spray cans
- Unidentifiable substances
The following items are not permitted to be brought into The Festival’s arena:
- Alcohol of any description
- Bottles or cans of water or soft drink which are unsealed or have been tampered with, except where supporting medical evidence can demonstrate that they are required for a pre-existing medical condition
- Camping stoves, disposable barbecues or any other fire-lighting or cooking appliance
Any banned items will be confiscated and not returned.
Smoking and Fire Safety
- Open fires are not permitted, with the exception of officially sanctioned Festival campfires.
- Smoking is not permitted in enclosed public spaces or buildings, including tents or marquees. This includes e-cigarettes and/or vaping.